If you spend just one hour per day on administrative tasks, you are spending an equivalent of six weeks per year maintaining your business. When you outsource these tasks, you free up time to focus on areas of your business that promote growth and increase your bottom line. While ABLE Virtual Assistant Services takes care of your administrative headaches, you can market your business, close a new deal or spend your time the way you choose.

Outsource your administrative and bookkeeping needs to ABLE Virtual Assistant Services and start saving money today! A virtual assistant costs less than hiring an in-house assistant

Bookkeeping Services

Many small business owners struggle with bookkeeping and can actually feel their blood pressure rise every time they think of debits, credits, financial forecasts, budgets or tax filings. We understand accounting terms and can explain them to you in plain English and, with our knowledgeABLE staff maintaining your books on a continual basis, providing all documentation is sent to us, ABLE Virtual Assistant Services can have your year-end documentation prepared within one month of your year-end closing. This will enable you to provde your accountant with the appropriate information for tax time.

Accounting software packages available - Simply Accounting, MYOB, QuickBooks, MS Excel.

Please note that we are not an accounting firm and are not meant to replace your accountant. We will reduce your year-end costs by inputting and preparing the data your accountant requires at a fraction of the price that your accountant would charge you.

Administrative Assistance

ABLE Virtual Assistant Services can provide all the services in-house support staff would perform. We offer general, specialized and customer-based administrative services to fit the needs of our clients. We are capABLE of handling any of the following:

 

  • General correspondence, including letters and forms
  • Business reports and proposals including Business Plans, Tender Documents and Proposals
  • Contracts and Agreements
  • Manuals including training manuals, Health and Safety Manuals and Employee Manuals
  • General formatting -- you typed the letter, but want it to look better
  • Proofreading and Editing Documents -- ensuring your document is the best it can be
  • Project Assistance -- ensuring deadlines and targets are met by maintaining a calendar to complete the task
  • Organizational Tasks -- setting up filing systems and developing systems that work
  • Mass Mailings - Christmas cards, promotional information, invitations (including RSVP management), etc.
  • Reminder Services - reminding you of important dates and upcoming meetings
  • Reminder Calls - calling your clients or others so you aren't left waiting for people who are late or who forgot their appointment
  • Client Follow Up - preparing thank you notes, order client gifts, prepare and administer client surveys/questionnaires and compiling the data in a report
  • Transcription - preparing documents from MP3 files or handwritten notes including meeting minutes, interviews, letters or documents
  • Off Site Data Storage
  • Internet Research
  • Directions assistance
  • File Conversions
  • Travel Arrangements
  • Supplies Purchasing

Our office is well equipped to meet your needs. Some of the software utilized includes: MS Office 2003 (Word, Excel, Outlook, Access, PowerPoint, Publisher, and One Note), Print Shop 21, Express Scribe.

Human Resources Assistance

It's valuABLE for businesses to have the right processes in place for hiring individuals. ABLE Virtual Assistant Services has years of management experience, which makes them the perfect choice in assisting with the entire hiring process.

ABLE Virtual Assistant Services can start with the pre-screening process that includes placing advertisements, screening resumes and performing reference checks. We will only forward those individuals, for further consideration, that we feel are best suited to fit your business needs.

ABLE Virtual Assistant Services can also prepare new employee information packages and type employee contracts while you prepare for their first day on the job, ensuring new employees transition into your workforce in an organized manner.

After hiring employees, ABLE Virtual Assistant Services can monitor and track employee progress and training with a system that ensures employee records and training are up-to-date. We prepare the appropriate documents, set up training, and monitor anniversary dates.

To be sure that you are conformABLE with the appropriate rules and regulations, we can prepare the required manuals for Health and Safety and Employee Procedures.

Specialized Office Support

There are several things you need to do as a business owner to keep your business promotABLE. That's where our specialized office support comes in. ABLE Virtual Assistant Services offers the following services to help your business grow and take you to the next level:

  • Event Planning - from the initial concept through to the day of the event including creating an distributing promotional materials, obtaining permits, licenses and equipment rentals, as well as organizing food and location
  • Desktop Publishing - assisting with all your promotional needs including flyers, brochures, newsletters and forms
  • Database Management - creating and maintaining databases to keep track of your important information
  • Business Support - sounding board for your new idea or a second opinion
  • Marketing - assisting with a marketing plan, newsletters, blogs and marketing letters
  • Website Maintenance - keeping your content fresh and up-to-date
Canadian Virtual Assistant Connection
Canadian VA
Virtual Assistant Revolution
Virtual Assistant VA Networking Forum - Need a Virtual Assistant?
Alliance for Virtual Biz